Information We Collect

We collect information that you voluntarily provide while using our services, including:

Information You Provide

When you create an account or use our services, you provide us with personal information that includes:

• Full Name
• Professional Title
• Organization / Institution
• Email Address
• Phone Number
• Country
• Billing and Registration Details
• Abstracts, Presentation Materials, and Supporting Documents
• Any information submitted through forms or email correspondence

We may also automatically collect technical information such as browser type, pages visited, and website usage statistics to improve our services.

How We Use Your Information

The information collected may be used to:

• Process conference registrations and payments
• Manage abstract submissions and scientific review
• Communicate conference updates and important announcements
• Issue invoices, receipts, invitation letters, and participation certificates
• Respond to enquiries and provide participant support
• Improve website functionality and conference services
• Comply with legal and administrative requirements

We process your information only for legitimate conference-related purposes.

Cookies

Our website uses cookies and similar technologies to enhance your browsing experience, remember your preferences, and analyze website traffic. Cookies help us improve the performance and usability of our website.

You may choose to disable cookies through your browser settings; however, certain features of the website may not function properly.

Sharing of Information

We do not sell, rent, or trade your personal information.

Your information may be shared only with trusted third-party service providers who assist in operating our conference, including payment processors, website hosting providers, email communication services, and technical support partners. These providers are required to maintain the confidentiality and security of your information.

Information may also be disclosed where required by applicable law or legal obligations.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or destruction. While we take appropriate security measures, no method of internet transmission or electronic storage can be guaranteed to be completely secure.

Data Retention

Personal information is retained only for as long as necessary to administer the conference, fulfill legal obligations, maintain conference records, resolve disputes, and provide post-conference services where applicable.

Your Rights

Depending on applicable data protection laws, you may have the right to:

• Access your personal information
• Request correction of inaccurate information
• Request deletion of your personal data
• Restrict or object to certain processing activities
• Withdraw consent where applicable
• Request information regarding the processing of your data

Requests may be submitted by contacting us using the details below.

Third-Party Websites

Our website may contain links to third-party websites for your convenience. We are not responsible for the privacy practices or content of external websites and encourage users to review their respective privacy policies.

Changes to This Privacy Policy

SummiVox Meetings reserves the right to update or revise this Privacy Policy at any time. Any modifications will be posted on this page with an updated effective date. Continued use of our website following any changes constitutes acceptance of the revised policy.